Description:

The Case Staffing Attorney is responsible for the allocation and staffing of legal matters. This position will support all aspects of the matter staffing firm wide. The Case Staffing Attorney will oversee the assignment of attorneys, paralegals and support staff in various matters based on their skills, experience, and availability. This position will develop an understanding of attorney caseloads, individual attorney strengths, areas of expertise, capacity, and billable hours' trends.

Duties and Responsibilities:

Oversee the allocation of attorneys, paralegals, and support staff in legal cases based on expertise, workload, and client and practice group needs
Develop and implement strategies for optimal staffing assignments, considering case complexity, deadlines, and individual team member strengths and availability
Facilitate the smooth transition of cases during attorney departures, leaves of absence and new hire integration
Collaborate with Paralegal team for paralegal staffing
Maintain and update the case assignment database with current information on assigned staff, including attorneys, paralegals, and partners
Record and track attorney and client-specific preferences with requirements related to staffing
Track staffing requirements and updates for every new matter from initiation through resolution
Audit case staffing to ensure all matters are appropriately staffed
Regularly update case-staffing records to reflect changes in staffing, case assignments, and personnel status
Utilize advanced Excel features (e.g. pivot tables, conditional formatting, VBA, forecast & trend tools) to analyze staffing data, identify trends and generate reports on resource utilization, efficiency, and project timelines
Work closely with senior management and practice group leaders to develop and implement data-driven staffing models
Provide insights and recommendations based on staffing data to improve workflow, enhance productivity, and support strategic decision-making
Serve as a central point of contact for staffing inquiries and requests from practice group leaders, attorneys, paralegals, and firm leadership

Qualifications & Skills:

J.D. degree from accredited law school
Admitted to practice law and in good standing in at least one U.S. jurisdiction
At least 3 years experience as a practicing attorney in a law firm setting
Practice Group Management experience preferred
Demonstrated proficiency in advanced Excel (e.g., pivot tables, conditional formatting, VBA, forecast & trend tools)
Exceptional organizational skills, with a proven ability to manage multiple projects simultaneously and meet strict deadlines
Strong analytical and problem-solving abilities, with a focus on data-driven decision-making
Familiarity with legal practice management software, e.g., viAllocate, is a plus
Excellent written and verbal communication skills, including the ability to communicate complex information clearly and concisely
Ability to work independently and collaboratively in a fast-paced environment
Prior experience with case management and staffing systems and legal technology is a plus