Description:

*Must Be Recieving a Pension from One of the NYC Retirement Systems. This Position Can Only Be Filled by a Person Who Has Retired from a NYC Agency***

The New York City Emergency Management (NYCEM) Office of the Chief Counsel has to categorize and file its digital and physical records generated over the last two years. Due to the nature of NYCEM's work, these records could contain sensitive and/or confidential information. As such, a preliminary review of these documents is required for proper filing. Additionally, the new Chief Equity and Diversity Officer requires administrative support for equal employment opportunity matters and “build out” filing system. Legal experience including handling sensitive topics is greatly preferred.

The Office of the Chief Counsel is seeking an individual, preferably with prior work as a paralegal or other legal experience, who is familiar with the type and kind of records generated by New York City Emergency Management and law enforcement/first response agencies to perform the following: (i) identify or handle sensitive and confidential information; (ii) provide administrative support to attorneys, such as preparing presentations, creating templates in Word or Adobe Acrobat, performing data entry, mail merges, copying, scanning, filing, calendaring appointments and other tasks.

Perform other tasks and assignments as directed.

The ideal candidate will be a self-starter, highly organized, detail-oriented, and possess excellent written and verbal communication skills

Minimum Qualifications:

A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences or related field and one year of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or
A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience in the areas listed in “1” above; or
A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in the areas listed in “1” above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.

Preferred Skills:

Prior work as a paralegal or other legal experience such as, a legal assistant or in a project management position - Familiarity with City rules, regulations, policies and procedures - Familiarity with the types and kinds of records generated by law enforcement/first response agencies and/or legal bureaus or offices - Well-organized, familiar with ShareFile, Microsoft Office Suite, including Teams and SharePoint - Experience handling confidential matters with sensitivity and good judgment - Excellent verbal, written and professional interpersonal communication skills. - Strong analytical and organizational skills with a high level of attention to detail. - Excellent judgment, discretion, and ability to appropriately handle legal issues, highly sensitive documents, privileged and confidential information. - Able to meet competing deadlines and maintain the flexibility to shift priorities quickly, effectively and with accuracy. - Proficiency in Microsoft Office programs (e.g. Outlook, Excel, Word PowerPoint and SharePoint are pluses), Adobe Acrobat Professional software work with PDF documents and files and as well as with a variety of online resources All applicants must be receiving a pension from a City retirement system

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement:
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.