Description:
Description:Join the Portage County District Attorney's Office! We're seeking a friendly, organized, detail-oriented Administrative Associate III to support the District Attorney team.
This is a Monday - Friday, 40 hrs per week, day shift schedule!
Pay range starts at $22.00 / hr
What You'll Do:
Receptionist duties, such as:
- Answer all telephone calls and greet all visitors in a courteous and efficient manner. Refer calls and direct visitors to the proper person.
- Collect and distribute incoming mail and faxed material and prepare and distribute outgoing mail and faxes. Assist staff with mailing of documents.
Administrative duties, such as:
- Photocopy documents. Call service when copier in need of repair. Provide quarterly photocopy count reading to equipment vendor.
- Prepare and mail subpoenas and enter upon return.
- Prepare and send discovery material and prepare invoice. Copy evidence /discovery DVD's from Law Enforcement for discovery.
- Mail Judgment of Convictions to necessary individuals.
- Review law enforcement reports and Department of Transportation documents and assist in preparing the information in the documents, and the documents, for the legal associates and attorneys. Obtain certified copies of driving records.
- Manage search warrants and assign to attorneys for review.
- Close, scan, and purge files, and when necessary pull closed files from storage.
- Prepare payroll for approval by supervisor.
- Prepare newsletter and District Attorney annual report for the office and District Attorney Office website at direction of District Attorney.
- Review and type jury labels.
- Create charts and visual aids for court cases.
- Maintain legal library books.
- Assist Legal Associates.
- Assist with opening files in Protect via eRefferal.
- Review and send complaints to Public Defender office requests.
- Assist with duties/work assigned by the District Attorney and Office Supervisor.
Legal Assistance duties, such as:
- Review case file, draft, prepare and process legal documents, correspondence and forms as necessary.
- Coordinate the schedule of court hearings with law enforcement, social workers, witnesses, judges and district attorneys.
- Review and compile required data from law enforcement reports, District Attorney's files and criminal complaints. Provide mandatory reports to state. Analyze all information, apply it to the specific statute, and include all elements of the crime using this as the basis for the criminal or forfeiture complaint.
- Review information on Crime Information Bureau/National Crime Information Center (CIB/NCIC) Fingerprint/Final Disposition Report determining accurate charge and NCIC code and provide it to Clerk of Courts.
- Compile and maintain accurate statistical data for reports regarding worthless check cases.
- Maintain warrant list from Time systems from status.
- Use computer to receive and analyze Wisconsin Circuit Court Access (CCAP), Department of Transportation (DOT) and other records.
- Input all required data in PROTECT computer system. Maintain knowledge of this system through continuing training provided.
What are the minimum job requirements?
- High School diploma or equivalent required, associate degree in business or related field preferred.
- 2 years of office work experience with increasing responsibility.
- Experience with computer systems including MS Office.
- Prior customer service work experience preferred.
- Prior law office work experience preferred.
- Any combination of education and experience which provide the required knowledge, skills and abilities.